Compound Semi-conductor Catapult Limited (CSAC) runs various events, seminars and conferences from time to time, to update, educate and provoke discussion amongst its clients, potential clients and industry bodies (Events). This privacy notice provides you with information about how CSAC, and any third party processors in relation to such Event, uses your personal data when you register for and attend an Event run by or on behalf of CSAC.
- How does this privacy notice relate to other privacy notices?
This privacy notice explains how we use your personal data in relation to your interest in, or attendance at, an Event run by or on behalf of CSAC. It supplements our Privacy Notice on our website, available here and those of any third parties involved in an Event, as set out below.
If you wish to attend one of our Events, please RSVP by responding and providing the information requested in an Event invite.
- What personal data will be processed?
- If you register with an Event App, CSAC and any third party processor, will receive the following information:
- your first and last name, email address, and job title;
- whether you are a technology presenter or investor;
- company name, company sector, technology experience of your company, and the size of your organisation; and
- any other information you’ve chosen to include in your Event App profile.
- Usage details will not be shared with CSAC in relation to any Event App.
- If you register for an Event with CSAC directly, the information you provide us will include:
- your title, name, and full postal, email address and or telephone number;
- your job title and role;
- any dietary requirements; and
- access needs.
- CSAC may photograph and film the Event which will be used to market our services and to promote future events. CSAC will therefore process your image. You will be notified if we intend to photograph/film an Event, for example, in the invitation and on signs at the entrance to the Event. If you do not wish to be photographed or filmed at an Event, please contact us. Where possible, we will provide photo- and film-free zones for those who do not want their picture taken can sit.
- What is the purpose of processing?
- CSAC will process your personal data for the following purposes:
- to reserve a place for you at the Event(s) you requested to attend;
- to provide you with information about the Event(s) for which you have registered, such as event updates, and possible changes, cancellation or similar information;
- for general administration and organisation of our Event(s), for example to contact you with information about an Event that you’re exhibiting at, or attending as we need to use your details for planning and logistics, to invoice you (if applicable), to provide you customer service in relation to the Event(s), and general administration of your attendance at the Event(s);
- to fulfil and monitor our legal responsibilities, for example, under public safety legislation;
- in accordance with your preferences, to communicate with you about other Event(s), news, and services we provide (for example online webinars etc.);
- to ask you for your feedback or review after an Event you have attended;
- to pass on your contact details to our logistics partners to enhance your experience at an Event you have signed up to exhibit or sponsor at;
- to assess the activity of our attendees at our Events;
- to create a delegate list (which will include your name and company and email address for internal use;
- to film and photograph the Event(s) which will be used to market our services and to promote future events on our website, social media channels and in marketing materials. You will be notified if we intend to photograph/film an Event, for example, in the invitation and on signs at the entrance to the Event;
- to improve our services, marketing, customer relationships and experiences; and
- to plan better future Event(s) and attendee experience.
- Completion of any surveys will be entirely optional, and we will tell you every time what the purpose of the survey is and how we will process your data. Our legal grounds for this processing are our legitimate interests so we can understand how we are performing and where we can improve.
- What is the legal basis of the processing?
- We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- to perform the contract we are about to enter into or have entered into with you;
- for our legitimate interests (for example, in order to manage and ensure the Event(s) are able to be provided to you, develop our Event(s), understand how we can improve our Event(s), and inform our marketing strategy); and
- where we need to comply with a legal obligation.
- Generally, we do not rely on consent as a legal basis for processing your personal data, although we will get your consent before sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.
- To the extent that you may provide us with personal data about yourself that is sensitive, for example relating to any disability, allergies, or other dietary requirements that you have, we will process this information with your explicit consent, or if it is necessary:
- for the establishment, exercise or defence of legal claims; and/or
- very occasionally, when it is needed to protect your or another person’s vital interests and you are not capable of giving your consent (for example, in an emergency).
- Who will your personal data be shared with?
- Within CSAC, your personal data is shared only with those departments and staff who need access for the processing purposes set out above.
- We may share some of the information with external organisations providing services for the Event you are attending, in particular we may share your information (including dietary requirements) with:
- an event host, organiser or facilitator (for example, Anchored In Ltd.); and/or
- catering service providers if you are attending an Event where catering is offered.
The information shared will only be used to provide the service required and will not be retained by these external organisations after the Event(s) are concluded. Upon request, we can make a third party’s corresponding privacy notice available to you.
- We will never sell your data to third parties.
- Where these third parties are acting as data controllers, they are required to handle your personal data in accordance with all applicable data protection laws. For further information about how they do this, please refer to their privacy policies.
- Where the third parties are acting as data processors, processing personal data on behalf of CSAC, we have contracts in place with these third parties which require them to process your personal data on our instructions only. They will not process your personal data for any other purpose, and they will retain it securely.
- In some cases, your data will be processed outside of the UK. Where this is the case, we will ensure that there are adequate safeguards in place (for example, the use of Standard Contractual Clauses) for the protection of your personal data.
- How long is your personal data kept?
- We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
- Please refer to our Privacy Noticefor further information.
- If you consent to stay in touch with us, or subscribe to our newsletter, essential information to communicate with you will be kept until you withdraw your consent or unsubscribe to specific communication as explained in our Privacy Notice.
- Third Party Apps
- CSAC works with third party event app providers, such as Eventbrite Inc. (Event App) and video conferencing platforms such as Microsoft Teams and Zoom, allowing you to attend Events virtually. Please note that third-party apps or services are not owned or managed by CSAC. Please refer to the relevant app’s and/or platform’s terms and conditions and privacy policy before downloading the app and/or using the service or platform. CSAC does not accept any responsibility or liability for third party policies or your use of a third-party app, platform or service.
- For further details, please see:
- Your rights in relation to your data
- Details about your rights are set out in our Privacy Notice under the heading ‘Your Data Protection Rights’.
- Our Privacy Noticealso explains how to ask any questions you may have about how your personal data is used, exercise any of your rights or complain about the way your data is being handled.
- Contact
Questions, comments and requests regarding this privacy notice are welcomed and should be addressed to us at compliance@csa.catapult.org.uk or in writing to Compound Semi-conductor Catapult Limited, Imperial Park, Innovation Centre, Celtic Way, Newport NP10 8BE – Attn: Head of Legal and Compliance.
